To become a Notary Public in New York State, you must take several steps. Firstly, you must pass an exam. Here, at Notary New York, we train you to do just that.
As of January 25th of 2023, New York State requires all notaries to keep a Journal. We will outline these requirements in a new article very soon. For now, let’s look at why we need to keep a journal. You will have to keep your journal for a period of ten years.
A record of your notarial acts in a journal provides a written account of the acts performed. This may prove very beneficial somewhere down the road after a specific notarial service is forgotten.
For example: Assume that two years after you certified a signature some type of legal question arises. Let’s say that you have to address the specifics of that notarization. Because you placed your seal on hundreds of documents since the one in question, it would be impossible to recall the specifics of the act. But, a journal helps you to do just that. If you want to know what information should be logged into a journal. Please read our blog item on this topic. It describes what a Notary Should Record in a Journal.
A few reasons why a notary should keep a journal:
It provides a factual proof which verifies the notarial act was properly executed.
If a court action were to occur in the future, your journal is prima facie evidence to the facts within it.
There’s an old adage that says, “If it wasn’t written it did not happen.” As a notary you have an obligation to know what acts you performed, and when. So, your written journal provides a suitable record of what happened.
A journal protects the notary if he or she is sued for negligence.
It is simply good business to keep accurate records.
There are proper techniques for recording information in your journal. For instance, you want to include specific information related to your notarial act. An important point to make here is that a notary must use ink when writing in a journal. Thus, if an error is made, he or she should draw a single line through the error and then make the correction. You can find journals online. Notary.net has a nice selection of journals
You should collect specific information from the signer and record it in your journal. We’ll discuss what information to include in your journal in our next blog.
If you are interested in becoming a notary in New York, you may want to evaluate our notary training course. It covers journals and every other aspect that prepares you to pass the New York State Notary Exam. You can also learn more by visiting the New York Department of State. Also, you can read our Notary Public FAQs page, which may answer other questions you may have.
In New York State, a mobile notary is a professional who provides notarial services outside of a traditional office setting. This mobile service offers flexibility and convenience to clients who may be unable to visit a notary’s office due to various reasons, such as mobility issues, time constraints, or geographical limitations. The role of a mobile notary encompasses several functions, and understanding these can be crucial for anyone needing notarization services.
At Notary New York, we prepare people to pass the New York Notary Exam. This is merely one topic covered in our notary training course.
What is a Notary Public
Before delving into the specifics of a mobile notary, it’s important to understand the role of a notary public. A notary public is a state-appointed official authorized to perform specific legal duties, primarily to verify the identity of individuals and witness the signing of documents. This role is vital in preventing fraud and ensuring that documents are executed in accordance with legal requirements.
In New York State, the notarial duties include administering oaths, taking affidavits, and acknowledging signatures on documents. Notaries are required to adhere to strict ethical and legal standards, and their role is fundamental in various legal and financial transactions, including real estate deals, business agreements, and legal documents.
The Concept of a Mobile Notary
A mobile notary, as the name suggests, offers notarial services in a mobile capacity. Instead of requiring clients to come to a fixed location, a mobile notary travels to the client’s preferred location—whether it be their home, office, hospital, or any other venue. This flexibility can be particularly beneficial in scenarios where mobility is limited, such as for elderly individuals or those with health issues, or in urgent situations where immediate notarization is needed.
Services Offered by Mobile Notaries
Mobile notaries in New York State provide a broad range of services similar to those offered by traditional notaries. These services include:
Document Notarization:
The core function involves witnessing signatures and certifying documents. This includes legal documents such as wills, powers of attorney, and real estate documents.
Acknowledgments:
This is when a notary verifies that the person signing a document is doing so willingly and understands the content of the document.
Affidavits:
Notaries may take sworn statements or affidavits from individuals, confirming that the statements made are true and accurate to the best of their knowledge.
Oaths and Affirmations:
Mobile notaries can administer oaths and affirmations for various purposes, such as for legal proceedings or business transactions.
Certifying Copies:
Some notaries are authorized to certify copies of certain documents, though this service can vary by state and may not be universally available in New York.
Legal and Practical Considerations
Mobile notaries in New York State must adhere to the same legal standards as traditional notaries. They must be commissioned by the state and maintain a notarial journal to record their activities. This record-keeping is crucial for accountability and legal purposes. Additionally, mobile notaries are bound by confidentiality and must ensure that all transactions are conducted with integrity and impartiality.
One significant benefit of a mobile notary is the added convenience and time efficiency it offers. In a busy or emergency context, having a notary come to your location can save considerable time and effort. It also provides a level of personalization and customer service that a traditional office setting may not always offer.
Limitations and Challenges
While the convenience of a mobile notary is clear, there are also some limitations and challenges associated with this service. Mobile notaries may charge additional fees for travel and convenience, which can vary depending on distance and time of service. It is important for clients to discuss and agree on fees upfront to avoid misunderstandings.
Another challenge involves ensuring the security and privacy of sensitive documents and personal information. Mobile notaries must take extra precautions to safeguard these details, especially when working in various and potentially less secure locations.
How to Find and Work with a Mobile Notary
Finding a mobile notary in New York State involves a few straightforward steps. Clients can start by searching online for local mobile notaries or contacting local notary associations. It is important to verify the notary’s credentials and ensure they are properly commissioned by the state.
When working with a mobile notary, clients should be prepared to provide valid identification and any relevant documents that need notarization. It is also advisable to confirm the specifics of the service, including the notary’s fees and the expected timeline for completing the notarization.
Signing Agents
Many mobile notaries are also Signing Agents. As a notary you only witness signatures. A Signing Agent can execute real estate transactions and loan documents. And, the pay is significantly better than for solely performing notarial service. This person is familiar with the lengthy number of pages in a standard loan document. He or She knows exactly where a borrower needs to sign to document. Hence, it requires its own course of study. You can learn more about Signing Agent Certification from the National Notary Association.
Like every commissioned notary, you must properly complete the notarial process. You need to verify the person’s identity. Of course, you must witness the signing of the document. It’s necessary to be sure that the person signing is not under any threat and is willingly signing the document. Naturally, this is the same for any notary, not just mobile notaries. To learn more about becoming a New York Notary, visit our Notary Public Article on how to become a notary in New York.
With the advent of New York allowing e-notarizations, the need for a mobile notary will be less likely, since typical mobile notary services will be done remotely. For other questions, visit the Frequently asked Questions tab on our website.
If you ask what it cost to become a Notary in New York State, people will tell you, $60.00. Well, they are correct, and they are incorrect. Let me explain.
First, you have to take a test. The fee for the test is $15.00. If you pass the test, you will then be charged for your Notary Commission. This is the $60.00 fee. But wait, there’s more.
You’ll want to purchase a rubber stamp to facilitate providing service for your clients. Rubber stamps vary in price from between $5.00 and $25.00. Now, depending on the types of documents you will be notarizing, you may want to purchase an embosser. An embosser runs between $30.00 and $60.00. You should also buy a notary journalto record any notarial act that you do. A journal costs between $15.00 and $35.00.
So to be completely set up as a Notary, let’s review:
You can purchase supplies online. All Stationary Supplies can provide you with what you need at All State Notary Supplies.
There are also additional costs you could incur. You may decide to study for the test on your own, which costs nothing. Or, you may wish to take a test New York Notary Testpreparation course. These courses run from between $50.00 and $100.00. Our course costs $59.00 and it is available at our home page.
After receiving your commission, you may decide to secure what is called Errors and Omissions Insurance. What this does is protect you against liability for any unintentional errors you may make.
You now have a clear idea as to what it would cost you in order to become a New York Notary Public. When you think about it, it’s a rather small investment. When you consider the added value you can bring to your employer, it’s well worth it. Once you receive your notary commission you can register to become an e-notary.
To learn about our New York Notary Training Course, click the About the Course link on our home page.
If you want to know how to become a Notary in New York, several steps and requirements are needed to ensure that individuals appointed to this role are qualified and trustworthy to perform notarial acts. Notaries public play a crucial role in society by certifying signatures, administering oaths, and authenticating documents, among other duties. Here’s a comprehensive guide on how to become a notary in New York:
Understanding the Role of a Notary Public:
A notary public is authorized to witness signatures, administer oaths, and certify copies of certain documents. Their primary role is to deter fraud by verifying the identities of signers and ensuring the authenticity of documents. At Notary New York we train people who want to pass the New York Notary exam.
Requirements to Become a Notary Public in New York:
Eligibility: Be at least 18 years old.
Be a citizen or legal permanent resident of the United States.
Be a resident of New York State or have an office or place of business in the state.
Education: There is no specific educational requirement to become a notary.
Application: Complete the application provided by the New York Department of State.
Pay the application fee (as of [current date], the fee is $60).
Background Check: Undergo a background check as part of the application process.
Certain criminal convictions may disqualify you from becoming a notary.
Training (Optional): While not mandatory, taking a training course can provide valuable knowledge about the responsibilities and duties of a notary public.
Steps to Become a Notary Public in New York:
Pass the New York Notary Exam: You must pass a test to assure you understand the New York Notary Law.
Await your Exam Results: The state will inform you if you passed or failed.
Prepare Your Application:
Download the notary public application form from the Department of State’s website.
Fill out the application completely and accurately.
Submit Your Application:
Include the required application fee of $60.00 with your completed application.
Mail your application and fee to the address specified on the form.
File Your Oath:
File your oath of office with the state and submit it along with your application to the Department of State.
Await Receipt of Your Commission: When your application is processed and approved, you will receive a commission certificate from the New York Department of State.
Obtain Your Notary Supplies:
Purchase a notary seal and a record book (required by law) from an authorized vendor.
These items are necessary for performing notarial acts.
Start Notarizing
Maintaining Your Notary Commission:
Your notary commission in is valid for four years.
To renew your commission, you must submit a renewal application, pay the renewal fee, and take the oath of office again
You can find more information about becoming a notary public by visiting the New York Department of State, licensing service
As of January 25th of 2023, New York State requires all notaries to keep a Journal. We will outline these requirements in a new article very soon. For now, let’s look at why we need to keep a journal. You will have to keep your journal for a period of ten years.
