Frequently Asked Questions about Remote Notarization

Frequently Asked Questions about Remote Notarization

Many notaries have questions about this new form of notarial service. Here, we will address the most frequently asked questions about remote notarization. If you want to become a Notary in New York, you will find this article information informative.

With remote notarization, a notary can officiate through audio/video technology using a secure protocol. But, the notary must comply with all state requirements when officiating remotely.

How to perform remote notarial service

• Identify the signor. This is accomplished in several ways. Firstly, the notary can have personal knowledge of the signor. Or, the notary can use commercial software that allows the signor to present satisfactory identification. Thirdly, the notary can establish the signor’s identity using an oath or affirmation of a credible Witness.
• It is imperative that the notary can interact with the constituent visually. The technology in place has to have security protocols to prevent unauthorized admittance.
• This interaction must be recorded and backed up by the notary.
• Once the constituent completes the signing, the instrument must be sent back to the notary to complete the notarial service.
• The notary must then confirm that the instrument is indeed the same one previously signed remotely before affixing his or her stamp and signature.
• A statement must be added to the Jurat. “This remote notarial act involved the use of communication technology.”

The record of the remote notarization, mentioned above, must be kept for a period of no less than ten years. As stated, a backup of this record must be made by the notary. Unlike an in-person notarization, a remote notarization must be recorded in a journal. Should you decide to discontinue your commission, this journal must be kept for an additional five years.

For more information on remote notarization in New York State, visit the state’s frequently asked questions.

We will deliver more information as it becomes accessible. In the meantime, visit our site homepage and read our other blog articles. Here, you can also prepare to pass the New York Notary Exam. You may wish to visit the New York Department of State to learn more about becoming a Notary in NY.