Notary Procedures for Identification

Most know that a notary public must identify the signer. Also, there are specific notary procedures for identification.

Notaries must understand the importance of properly identifying the client. So, when we notarize a document we state that a degree of trust can be placed to it.  This means that the potential for fraud, or document misuse becomes minimal. Nevertheless, the notary does not guarantee the accuracy of the client’s identification. But, the law compels a notary apply care in order to accurately identify the person doing the signing. You may wish to review our blog article on New York Notary Exam Sample Questions to get an idea of what the state expects from a Notary Public.

Requisites for Proper Identification

• • • • • • • A signer’s identification issued by a government body
            • It should include the signer’s photograph
            • It should include a signature

Acceptable ID’s in New York State

There are many forms of ID  issued by government agencies. Mentioned below are just a few.

• A valid Passport
• A valid driver’s license, or, in New York, a State issued I.D, card. Canadian and Mexican Driver’s licenses are also acceptable
• Military I.D.
• A Green Card
• Any I.D. issued by a state or municipality

I.D.’s that are not acceptable

• Social Security Card
• Library Card
• Marriage license
• Birth Certificate
• Any temporary driver’s license

The notary should pay special attention to the photo on the I.D. and it’s resemblance to the signer. Furthermore, prior to completing the notarization, the notary should compare the signature on the identification with the signature applied to the document.  Chiefly, as an official appointed by the state, notary procedures for identification must be followed.

So, if you have reason to believe that something is amiss, it is recommend that you do not complete the notarial service. But, if the client has a second form of Identification to present, perhaps they can clear up the incongruity. Accordingly, we are responsible to safeguard the identification process. To learn more, visit the National Notary Association.

Finally, bear in mind that a New York Notary must maintain a Degree of Confidentiality.